Posters afford presenters the opportunity to engage in discussions with attendees on a 1:1 basis. As well as following the conference themes, posters could also focus on topics that are an interest to only a subset of attendees. We’d love to be surprised by a poster on something novel that we haven’t come across before. For the first time there will be prizes for the best posters and a lighting talk session to advertise your poster to the entire conference.

Timing and location

Posters will be exhibited during day 1 with a dedicated session in the evening reception for each presenter to stand alongside their poster. Furthermore, there will be a lightning talk session earlier that afternoon for a very short presentation from each poster presenter. Outside of these sessions, there should be plenty of time during breaks and lunches to engage with attendees regarding your poster.

Format and resources

The recommended poster size is A0 (841 x 1189 mm) portrait, with text that’s readable from 2 meters away. Pinboards and materials for mounting paper posters will be provided.

However, we are flexible and if you are feeling adventurous, your poster could be accompanied by a live demo or an interactive version of a poster (e.g. a Jupyter Notebook). If you plan on featuring a live demo or live poster then you need to state what resources you require in the way of wifi bandwidth, firewall exemptions, power sockets, tables, chairs etc, either when you submit your proposal or by the 10th July at the latest. Please note that incorporating such technology will neither increase nor decrease the chances of your poster being accepted for the conference.

Lightning talks should last approximately one minute, so please keep the number of slides to a minimum – we recommend a maximum of 3 slides. Each talk will be prefaced with the number of your poster so attendees should be able to find you easily during the evening poster session. The lightning talk session will not be during a parallel track so this is an excellent opportunity to share your work with the entire conference.

You’ll need to upload your poster and lighting talk to the conference app by the 27th August. This will not only advertise your poster to all attendees but also be part of the judging process.

Wider dissemination after the conference

We are committed to an open conference, with all materials available publicly before, during and after the event. As indicated above, all posters and lighting talks must be uploaded to the conference app by the stated dates. After the conference they will be archived and made available permanently via the conference website. Please do not submit proposals for all posters which cannot be openly published in this manner.

Poster prizes and judging criteria

As stated above, we’ll be judging the poster submissions for the first time this year with prizes awarded according to the following criteria:

  • Use of artwork/images/graphs
  • Logical flow and layout
  • Clarity and readability
  • Popular vote

As each poster will be uploaded to the conference app and interest can be recorded, We’ll be allowing all conference attendees to contribute towards the poster judging. This popular vote will comprise 25% of the final score.

The exact list of prize categories will be published in due course.

Planning your submission

When submitting your proposal for a poster, you will need to specify the following details:

Title and abstract

The abstract should be relatively brief and attention-grabbing rather than an exhaustive explanation of the material you wish to cover. Both the title and the abstract will be published on the conference website as soon as your proposal has been accepted.

Audience

Would your target audience be required to have any prerequisite skills/background knowledge e.g. knowledge of a particular language?

Outcomes

How will your attendees benefit from your poster? What do you expect them to gain/learn?

Resources

Do you require resources such as power sockets, wifi, tables and/or chairs? Do you need significant network bandwidth and/or firewall exceptions? All resource requirements should be submitted by the 10th July.

Mentorship

We are happy to provide mentors who can help you put together your poster and lightning talk. Mentors can help by reviewing draft posters, listening to a talk rehearsal, providing advice on making material engaging etc. If you would like help from a mentor then please indicate this in your submission.

License

All materials uploaded for this poster will be published on the conference app and website will be shared under a CCBY license.

How to submit a proposal

Just a short form

The initial application is via this simple form

Example proposal

To help you participate in the conference, we have written an Example poster proposal.