To take part in the tutorial sessions you will need to bring a laptop which has VirtualBox installed, and has at least 16 GB of free disk space. This is so you can install and run the VirtualBox #RSE17 virtual machine. If you do not already have it, you can install VirtualBox by going to virtualbox.org.
The VirtualBox VM is the recommended way to run the tutorials but if you are unable to use VirtualBox some tutorials can be attended with just the use of an SSH client. This is installed by default on Linux and macOS systems and can be installed on Windows by using PuTTY. The tutorials that can be attended with only an SSH client are C1, E1 and C5. We also have a SSH-accessible Azure VM set up for D1, E2 and E4 – if you want to use this Azure VM rather than the VirtualBox one, please see the instructions below.
Due to firewall issues at MOSI, make sure you are not using any VPN software on your laptop as this will make it unable to connect to the wireless.
How to get the VM
The virtual machine image is provided on the USB thumb drives which are provided in your conference bag. It is also available to download from Google Drive.
The USB stick is formatted with the exfat filesystem which is supported by default on windows and macOS but needs manual installation on Linux distributions. The packages to install are exfat–utils and fuse–exfat (or exfat-fuse on Ubuntu).
To install the VM into VirtualBox, open the VirtualBox client, go to File → Import Appliance… and select the rsetutorial.ova file on the USB disk or download location. Press Next and then Import. You can then start the VM by selecting the Fedora entry and clicking Start. You should automatically be logged in as the tutorial user but if there is any issue, the password is tutorial.
Accessing the Azure VM
Please use the provided VirtualBox VM if possible but if you are unable to use VirtualBox, some tutorials are usable with an external Azure VM which only requires the use of SSH to access. The workshops this is possible for are D1, E2 and E4. The hostname you must connect to with SHH is rseworkshop1.eastus.cloudapp.azure.com and please ask a volunteer or workshop chair for a username or password.
Attending a tutorial
There is space for only 20 attendees for each workshop and tutorial. To manage demand, we sent out a link to allow you to nominate your preferred workshops / tutorials, which must be filled in before the end of Thursday 31st August.
Everyone who has used that form to indicate a preference will be assigned to at least one of their preferred workshops/tutorials. This will be indicated by coloured stickers which will be placed on your conference badge. These stickers will be labelled with the ID of the workshop or tutorials you can attend, e.g. C1 is “Learn How to Become an AI Super-RSE”. The IDs of all of the workshops and tutorials are clearly indicated in the conference programme, and will be on posters on the doors of each workshop/tutorial room.
The coloured stickers act as the tickets for each workshop / tutorial. You can only attend a workshop / tutorial if you have the necessary coloured sticker on your conference badge. This is to comply with fire regulations, that prevent us from having more than 20 attendees in each of the workshop / tutorial rooms. You will be asked to leave the room if you don’t have the appropriate coloured sticker on your badge.
To ensure everyone can attend the workshops / tutorials that they want, we are running the two most popular workshops/tutorials twice. These two are “Learn How to Become an AI Super-RSE” and “Jupyter Notebooks for reproducible research”. They will run in both their original programme slots, and also in an extra slot on the Friday afternoon.
There are still spare coloured sticker tickets for many of the workshops/tutorials. These will be available from the registration desk on a first-come-first-served basis from 10.00am on Thursday.